Body:
Administrative Assistant, Indigenous Student Affairs
Required Position
Full-Time Term Appointment until March 31, 2026
Responsibilities
Reporting to the Director Indigenous Sharing and Learning Centre, the successful candidate will:
- Support the Director, ISLC, with research initiatives and preparation of reports and presentations;
- Generate various reports, upon request from the Director, ISLC;
- Prepare budgetary reports and tracks expenses for the Director, ISLC as necessary;
- Book meetings and prepare meeting materials for the Director, ISLC as necessary;
- Prepare honorariums, purchase orders, etc. and reconcile expense statements for the ISLC;
- Provide clerical support to the Administrative Officer of Academic and Indigenous Programs;
- Direct students, staff, faculty and visitors to appropriate personnel/services of the Indigenous Sharing and Learning Centre (ISLC);
- Answer general questions in person, over the telephone and via email for the ISLC;
- Update and maintain student forms, documents, letters, emails, etc;
- Order supplies, onboard new employees, ensure reception area is tidy and presentable;
- Other duties as assigned.
Qualifications
- Secondary School diploma or two (2) years of Community College in the related field;
- Three (3) to five (5) of related experience in office administration, preferably including two (2) to three (3) years in a post-secondary environment;
- Two to three years relevant experience with First Nation, Métis and Inuit (FNMI) communities;
- Knowledge of FNMI culture and traditions and sensitivity to FNMI issues are essential;
- Excellent communication (verbal and written) and organizational skills essential;
- Knowledge of standard office practices;
- Demonstrated attention to detail;
- Demonstrated ability to prioritize and multitask to meet deadlines;
- Strong analytical and problem-solving skills;
- Ability to handle a high volume of work under pressure;
- Strong interpersonal and customer service skills;
- Solid knowledge of computer software and systems,including Datatel, Microsoft Office,Google docs etc;
- Ability to work independently and as part of a team;
- Knowledge of University policies and procedures;
- Knowledge of an Indigenous language (Anishinaabemowin, Cree, Mitchif) is an asset.
We are seeking a First Nation, Métis or Inuit candidate for this position. Please include your Indigenous affiliation within your application.
The official University hours of operation shall be from 9:00 a.m. to 4:30 p.m., Monday through Friday, during, and including, the months from September to April, and from 8:30 a.m. to 4:00 p.m Monday through Friday during and including May to August., amounting to thirty-three and three-quarter (33.75) hours per week.
Apply Now
Applications will only be accepted through our online form.